Overview
The employers are an Oil & Gas company based in Limassol, Cyprus and are currently looking for a PA / Office Administration Assistant to join their team.
The Position
PA / Office Administration Assistant
Responsibilities
- Responsible for office daily requests, such as coffees, equipment, packages delivery
- Creating Delivery and Return tickets
- Contacting customers weekly with regards to their invoices’ payments / updates / signatures
- Packaging up all needed rental info for accounting (DT/RT, Trucking cost responsibility, POs)
- Petty cash Control
- Scheduling trucks for on/off rent requests
- Data Entry to company’s system
- Communicating with Logistic companies, with regards to orders and clients’ updates
- Tracking logistics projects (sea freight) and updating operations management of changes
- Inspection of company’s assets and communicating status and parts requirements to Cyprus office
- Reviewing and verifying agent on/off rent reports (Their report vs GPS tracking report)
- Reviewing logistics invoices and assigning costs to the client or company
- Ensuring all costs are captured correctly / Invoicing / PO
- Contacting customers weekly requesting invoicing updates (payment, additional needs, etc)
- Completing CC reports
Desired Qualifications /Experience
- Degree or Diploma in Secretarial / Administration / Oil & Gas or in a related field
- Minimum of 1 year’s previous experience in a similar role
- Fluency in English, both verbal and written is a must
- Computer Literate (MS Office)
- Attention to Detail
- Excellent communication and negotiation skill
Should you meet the above requirements and are interested please forward your CV to; contact@maritimerecruits.com